Join the First Church Team.

Business Administrator

The Business Administrator oversees the business operations of the church, including financial management and human resources, ensuring efficient and compliant operations that support the mission of FUMC. The Business Administrator must maintain a professional relationship with the pastor, staff, congregation, and community. The Business Administrator must keep in strict confidence information acquired through the duties of this position, which may be personal in nature to church members and/or staff.

Responsibilities

MEMBERSHIP

  • Maintains and updates the church membership database and coordinates membership directories in collaboration with the Director of Communications

  • Maintains records of memorial gifts and sends appropriate notifications and thank-you notes.

  • Maintains accurate computer records of all contributions, pledges, and contributions received

  • Prepares and distributes quarterly and year-end contribution statements to givers

BUDGET AND FINANCES

  • Develops procedures to ensure the financial integrity of church finances through internal controls

  • Works with counters to total weekly offerings, making weekly bank deposits

  • Provides financial support to Child Enrichment

  • Pays budgeted items as directed by the Church Treasurer

  • Works with the Finance Chair and Church Treasurer to prepare the annual church budget

  • Disperses Helping Hands Fund, in conjunction with the Pastors

  • Apply for a tax refund in all areas.

  • Serves as a member of the Finance Committee, recording minutes and presenting financial or statistical information as requested.

  • Prepares financial reports for Finance, Trustees, Church Council, and other committees as needed.

  • Monitors monthly spending against budget and contributions, notifying appropriate committees/areas of any overspending

  • Oversees Investment and Special Funds

  • Manages church credit cards

  • Updates and maintains all financial software

  • Provides needed information for Charge Conference and completes the financial sections of the year-end Conference statistical reports

  • Submits Conferene Statistic Reports

  • Serves on Endowment Committee maintaining financial records by year, recording all activity for both the Hope and Legacy Fund

HUMAN RESOURCES

  • Maintains personnel files

  • Processes new employee background checks and obtains tax forms

  • Coordinates payroll in conjunction with the payroll vendor

  • Pays contract 1099 staff on a monthly basis and provides year-end 1099 forms

GENERAL DUTIES

  • Attends staff meetings

  • Serves as administrative support for Visioning and Transformation Journey projects

  • Completes other duties as assigned by the Pastors

  • Oversees Google Administration (email) for staff

  • Maintains documents and diagrams related to the Columbarium – orders plaques

  • Serves as Administrator of the telephone system, including password resets, staff extensions, and profiles

REQUIRED SKILLS/COMPETENCIES

  • High level of proficiency in Google Workspace and MS Office Suite of Products (Word, Excel, Publisher, and PowerPoint)

  • Finance and Human Resources experience

  • Proficient in QuickBooks Desktop

  • Excellent written communication and presentation skills

  • Commitment to excellence and high standards.

This is a full-time (35/40 hours per week) exempt position.

To apply, please send a resume to Becky Richmond at office@fumc-highpoint.org.